FORMS & ONBOARDING

EMPLOYMENT & ADMINISTRATIVE FORMS

Staff Contract

This is your official agreement to work at Chestnut Lake Camp 2026. Review carefully to confirm your role, dates, and pay details, then sign and submit promptly to secure your position.
→ Tip: Double-check your start and end dates before submitting!

Employee Handbook

Everything you need to know about working at CLC — expectations, schedules, policies, and what it means to live and work in our camp community.
→ Tip: Bookmark the digital version; you’ll want to be able to refer to it later.

Employee Handbook Acknowledgment & Receipt

Confirms that you’ve read and understand the handbook. Everyone must complete this — it’s our shared agreement to uphold CLC values and standards.

Staff Uniform

Let us know your sizes so we can prepare your CLC Staff Gear package in advance.
→ Tip: Choose true-to-size; we use unisex sizing for most apparel.

Staff Photo

This is a very important step for all staff so that our leaders can “get to know you” before and during the summer. Not all the Chestnut team will have the opportunity to meet with candidates in advance. Upload a recent, clear headshot for IDs, reference, and introductions.
→ Tip: Natural light, no sunglasses or hats, and smile!

Student Confirmation

If you’re a current student, this verifies your school enrollment (sometimes required for work eligibility or visa programs).

HEALTH & MEDICAL FORMS

2026 CLC Allergy Accommodations / Food Allergy Action Plan

Tell us about any food allergies or sensitivities so our kitchen and Health Center teams can support you safely. This is ONLY for staff who have severe food allergies.
→ Tip: Be specific — list all allergens, reactions, and medications.

2026 CLC-ECP Allergy Action Plan

If you carry an EpiPen or similar emergency medication, use this form to outline your care plan. It helps our medical team prepare and respond quickly. This is ONLY for staff who have severe allergies.

2026 Staff Medical Exam & Immunization Form

This health form (or a completed and signed form from a staffing agency such as Camp America) must be completed and signed by a licensed medical professional confirming your exam and vaccination record. This form (or another acceptable form) should be uploaded as a PDF document to your account.
→ Tip: Schedule your appointment early — this one can take time to complete.

Health History Form

Your health background, medications, and essential wellness info. Complete it honestly and thoroughly so we can better care for you at camp.

Health Insurance Card

Upload a clear/readable copy (front and back) of your valid insurance card so we can access it quickly in case of emergency. If you are coming to camp through a staffing agency (such as Camp America), do NOT upload the general insurance information from your agency. We must have the card that has been provided to you.

Nurse/Doctor License (if applicable)

If you’re joining the Medical team staff, upload your professional license and certifications for verification.

PAYROLL & IDENTIFICATION FORMS

W-4 (2026 Tax Form)

Used to determine how much federal tax to withhold from your pay. Complete accurately using your legal name and Social Security Number. This form is required for DOMESTIC (U.S.) and INTERNATIONAL staff.
→ Tip: Most staff members will select “Single” unless they are sure of another status.

Wise Information for Direct Deposit

CLC pays most International staff via Wise. Enter your correct bank or account details to ensure smooth deposits. If you are not using Wise, the only information accepted will be from a U.S. bank.
→ Tip: Double-check your account and routing numbers before submitting!

I-9 Form

Required for all employees working in the U.S. It verifies your identity and employment eligibility. Bring a valid ID to complete.

I-9 Proof of Identification

Reference list showing acceptable identification (e.g., passport OR driver’s license + Social Security card).
→ Tip: Bring original, unexpired documents — copies aren’t accepted.

Social Security Card Application

For international staff or anyone who needs a U.S. Social Security Number. Follow the instructions and bring identification for your SSA appointment (appointments will be arranged by camp).

Form DS-2019

Issued by your J-1 visa sponsor. You’ll need this official document for travel, entry, and employment authorization in the U.S.

J-1 Visa (Passport/Visa Copy)

Upload a clear copy of your passport photo page and your J-1 visa stamp once approved. We’ll keep it on file for verification.

FBI Fingerprinting Clearance

Mandatory background check for all staff. Follow the step-by-step instructions in your portal to complete this process.

TRAVEL & REIMBURSEMENT FORMS

Staff Travel Form

Please tell us how and when you’ll arrive at and depart from camp. The more detail, the better we can coordinate rides and arrivals.

Staff Travel Reimbursement Policy

Explains eligibility for travel reimbursement. Read before booking to ensure your plans comply with camp guidelines.

IMPORTANT DOCUMENTS

2026 Staff Parent Letter

This document will only be visible (and should be read) if you are a staff member with a child attending camp this summer as a participant.

RECOGNITION & GIFT FORMS

3-Year Staff Gift (2026)

Congrats on three summers! Complete this form to confirm your eligibility.

5-Year Staff Gift (2026)

A milestone worth celebrating — use this form to help us ensure that you will receive your recognition gift.

8-Year Staff Gift (2026)

An incredible accomplishment! Complete this form to order your eight-year recognition gift.